Privacy Policy

Introduction

Under the Data Protection Act 2018 and also the EU General Data Protection Regulation, or GDPR for short, we recognise the responsibility to treat your personal information with care and seek to comply with the legislation associated with these acts. This policy covers the requirement to provide you with information on how we may collect your data and use it and also your rights under current legislation.

How We Collect Your Information

We may collect personal and non-personal information from you in connection with certain features and resources that we make available on our website. You may visit our website anonymously. Personal information is only collected if you voluntarily submit such information to us. You can always refuse to supply personal information, except that it may prevent you from using certain website features. Non-personal information collected may include technical information about the machine you are using to view our website, such as the make and model number, the operating system used, the web browser agent used as well as the Internet Service Provider, or ISP, used to make the connection to our website.

Information We May Hold About You And Why

This could include:

• In general, information you give us when you fill in forms, subscribe to our services, such as Matrimonial Register, Speed Dating through Eventbrite third party software, or to attend Vanik hosted events as well as email Vanik Voice and other information which may be of interest to you.
  • The capture of your information to help support you when use any of our services above.
• Relevant information we need when you apply for a job or to volunteer with us, including to process applications. If you come to work for us we will retain your information to administer your employment including your pension.
• Information relevant to being a chaplain or member at one of our affiliated organisations.
• Information to help manage feedback and complaints.

Information We Collect On The Website

• Helps to keep our site safe and secure for any cyber threats.
• Helps us to diagnose any faults with the website, whether they are functional and technical or aesthetic.
• Helps to ensure that all content which comprises our site is presented in the most effective manner for you and for your computer or mobile device.
• Helps us to understand how users make use of our website, using Google Analytics and similar technology allowing us to improve it. Information collected using Google Analytics is collected anonymously and you will not be identified by it.

Who Do We Share Your Personal Information With?

We may share your personal information:

• With other suitable candidates in speed dating process and in exchanging Matrimonial registered data.
• In situations, where under UK law we are under a legal obligation and due diligence to disclose or share your information.
  • In some circumstances we may disclose information or undertake monitoring of potentially criminal behaviour under the Regulation of Investigatory Powers Act.

Transferring Information Abroad

Your personal information may be transferred to, and stored and processed outside the European Economic Area (“EEA”). We will ensure that measures are in place to ensure that it is managed in compliance with UK Data Protection Law.

​How Long Do We Keep Your Information?

As long as necessary for the purpose(s) it was collected for. This will vary depending on the type of information, legal requirements or other justifications permitted by Data Protection Law. We have an Information Retention Policy which sets out retention periods. In some cases, we may keep information indefinitely for safeguarding reasons where we believe there is a potential risk to individuals. If you opt-out from communications we keep your information only to ensure we don’t inadvertently contact you. We keep information about Committee Members and their activities and achievements for historical purposes.

Does The Law Allow This?

Data Protection law including the General Data Protection Regulation, Regulation (EU) 2016/679 sets out the principles we must adhere to and other conditions which must be satisfied. Forms, webpages or other places where you submit information will describe how the particular use complies with the law. If you have any queries, please contact the Head of Privacy and Data Protection.

Contact Form

We make use of a contact form on our website for the purpose of being able to capture and respond to enquires surrounding our services and any queries about our entity. We process the information you submit to us for the purpose of getting back in touch with you about an enquiry, should you choose to make an enquiry.

Comments & Testimonials

Comments on our website are currently disabled. There is currently a page that is dedicated to displaying a number of testimonials from our partners. We may Our sole purpose for displaying testimonials is to help promote our business and work efforts to users. We will only ever display a testimonial you have submitted to us, through your approval. You have the right to refuse approval should we request it. Again you can request to get in touch with us by phone or email should you wish to remove your testimonial.

Media

We do not upload any personal media in the form of image, video or audio files. All of the media that is currently on our website is displayed for aesthetic and illustrative purposes only.

Cookies

Our website uses small files called “Cookies” to help enhance the user experience when browsing. For more information on cookies and how you can control them, please take a look at our Cookie Policy, which you can read here. Upon visiting the website we present our users with a choice to control their settings and ensure that they have either accepted or rejected our use of non-necessary cookies.

Embedded Content

We currently use third party embedded content that is a part of this website. Google Maps is present to display the location of our organisation and this serves to help users find us geographically. For more information surrounding the privacy of your data with these third parties, please visit the following links:

Google’s Privacy Policy

Your Data Rights

As set out under the legislation of the Data Protection Act 2018, the user has the following data rights:

• The right to be informed about the collection and the use of their personal data.
• The right to access personal data and supplementary information.
• The right to have inaccurate personal data rectified, or completed if it is incomplete.
• The right to erasure (to be forgotten) in certain circumstances.
• The right to restrict processing in certain circumstances.
• The right to data portability, which allows the data subject to obtain and reuse their personal data for their own purposes across different services.
• The right to object to processing in certain circumstances.
• Rights in relation to automated decision making and profiling.
• The right to withdraw consent at any time (Where relevant).
• The right to complain to the Information Commissioner.

We are also aware that:

• You can ask us not to process your personal information. If you wish to do this, please contact the Event Coordinator.
• You can request to see copies of information held about you in our systems. Please send your request in writing to Event Coordinator. Please include copies of two forms of ID with your request and we will respond as soon as possible and not longer than one month from receipt.
• You can ask us to amend, update or delete your information in some circumstances or withdraw consent to our processing of your information for particular purposes by contacting the Event Coordinator.

If you are unhappy with the way we are managing your personal information please contact the Head of Privacy and Data Protection. If you are still unhappy you can complain to the Information Commissioner’s Office.

For more information on your rights, please visit this link.

How We Protect Your Data

We adopt the appropriate data collection, storage and processing practices and security measures to protect against any unauthorized access, alteration, disclosure or destruction of your personal information that goes through our website.

Changes To This Policy

We reserve the right to update this privacy policy at any time. When a revision is made, the date of revision will be shown at the bottom of this page. We encourage users to frequently check this policy for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this policy periodically and become aware of any modifications.

Acceptance Of This Policy

By using our website, you are agreeing to your acceptance of this policy. If you do not agree to this policy, please do not use our website. Your continued use of the website following the posting of changes to this policy will be deemed your acceptance of those changes.